Arizona Department of Education Compliance in Only 10 Minutes

Everything you need to know (and nothing more) to stay in the good graces of the law.

If you’re concerned about doing business in Arizona with Empowerment Scholarship Account (ESA) families — fear not! Arizona families engage in a contract with the Arizona Department of Education when they accept their ESA dollars. Account holders (usually parents) are the ones who are accountable for how their ESA funds are spent, and if they are used in accordance with the law. 

If you’re launching a service business such as offering tutoring or teaching services of any kind, in any subject, you’ll need to ensure the following:
  • Provide an invoice that aligns with the Department of Education standard. This is pretty basic, but a key is making sure that the student’s name is on the invoice.
  • Do not require proof of an ESA contract to do business (that contract is between the parent and the state, so asking for proof of an ESA contract is not required or recommended). 
  • If you’re invoicing as an individual (sole proprietorship), you’ll need to give ADE a copy of your high school diploma or college degree from a state, regional, or national accrediting organization. 
  • If you’re going to continue and be a facility or business, ADE needs a copy of your accreditation OR a completed attestation form that attests that every tutor (including yourself) has a high school diploma or higher. 
Getting paid by ESA account holders

To utilize the online payment platform that Arizona currently is contracted with, you’ll need to register as a vendor with ADE and ClassWallet here. Parents can choose to pay you for services through the online vendor payment system, they can pay out of pocket and get reimbursed, or they can utilize their ESA debit card. 

Approved services

The ADE ESA handbook is approved annually by May 1st, and it outlines what Arizona laws and rules require for approved expenses. If you’re unsure of whether or not your services or products are approved, you have a few options

  1. Reach out to ADE to ask about your products and services and approval via email or phone at (602) 364-1969.
  2. Have an ESA parent submit a help desk request regarding approval.
  3. Contact us so we can tell you, or get an answer for you!

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1 thought on “Arizona Department of Education Compliance in Only 10 Minutes”

  1. Feedback – I was able to review this material in a few minutes… when I tried to move on to the next step, the “spinny wheel” was still working and it would not let me move forward to the next step until it was completely loaded.

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